Frequently Asked Questions
Computer FAQ's
- Whom do I speak with regarding computer problems?
- How can I reserve the TRIM room computers or portable equipment (laptops, projectors)?
- How do I put information on the Entomology website?
- How do I set my email when I go on vacation?
- How can I pick up my email at home?
- How do I add a new person's e-mail address to the departmental e-mail lists?
- What if I don’t know or can’t remember my Kerberos username and password?
- What do I do if tech-people are unavailable and I have a problem?
- I have a question on University policies and procedures. Where can I find information on this?
- Where can I find information on the UC Davis Academic Senate?
- How can I find out about copyright laws and copyright resources?
- How do I set-up a class mailing list?
- What if I want to use an overhead or a VCR in another building?
- How do I set my screen saver to include a password?
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Administrative FAQ's
- What is our current purchasing process in the department?
- When do I have to get a Purchase order into the office to get processed on time?
- When do I have to get Timesheets into the office to get processed on time?
- When do I get paid?
- Who is doing what for the department these days?
- What are the Business Office hours? Where is it located?
- Where do I pick up reimbursement checks?
- How long does it take to get travel or entertainment reimbursement?
- I want to know if this item has been budgeted for. Where can I find out?
- Where do I get needed forms?
- How do I get copies made?
- Where do I get the needed forms for Quick Copy?
- How can I obtain a purchase order?
- How do I get a library card and email for a visiting faculty/lecturer/without salary appointment?
- I am a seminar speaker. How do I get a travel form for seminar speakers? Where do I send it?
- Where can I obtain a Reimbursement for Entertainment event form?
- I would like to apply for a Teaching Assistant position with the Entomology department. Is there an online form I can obtain?
- How do I check out a key?
- How do I coordinate a foreign visitor?
- How do I reserve a classroom?
- How do I advise someone requesting a Courtesy Appointment?
- How do I apply for PELP?
- How do I apply for the Graduate Student and Postdoctoral Extramural Grant and Fellowship
- What are the guidelines for taking extended off-campus research leaves?
- What do I do if I injure myself at work?
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Computer FAQ's |
1. Whom do I speak with regarding computer problems?
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The Entomology Department has an IT Team that can be referred to for computer problems.
Please contact the IT Support Team at EntSupport (at) caes.ucdavis.edu.
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2. How can I reserve the TRIM room computers or portable equipment (laptops, projectors)?
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The TRIM room computers can be reserved by signing up on the TRIM Room Computers Reservation Calendar.
The portable equipment (i.e. laptops, projectors) can be reserved by signing up on the Portable Equipment Reservation Calendar.
Please make sure you sign up on the correct calendar to avoid any confusion!
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3. How do I put information on the Entomology website?
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4. How do I set my email when I go on vacation?
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For specific information on setting your email choices when you go on vacation, click Vacation Email and You. For all email help, go to Email at UCDavis.
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5. How can I pick up my email at home?
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You can use the campus website called Geckomail. You will need to enter your Kerberos username and password to login.
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6. How do I add a new person's e-mail address to the departmental e-mail lists?
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7. What if I don’t know or can’t remember my Kerberos username and password?
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You will need to take picture ID to Shields Library and visit the IT Express office on the ground floor. They will be able to give you a new account or reset an old account. They might also ask for your birthday and employee ID number. Please have those available.
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8. What do I do if our tech-people are unavailable and I have a problem?
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Please use the support request form or contact the Entomology Office and they will be able to get hold of either of them. The office phone number is 752-0475. The office hours are Monday-Friday, 8 a.m. to 5 p.m, closed 12-1 for lunch.
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9. I have a question on university policies and procedures. Where can I find information on this?
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You can find this information at the Administrative Policy and Procedure Manuals website.
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10. Where can I find information on the UC Davis Academic Senate?
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Click on this link to go to the UC Davis Academic Senate Homepage.
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11. How can I find out about copyright laws and copyright resources?
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Go to the UC Davis website called A Practical Guide to Copyrights and Copywrongs. Check it out for further information.
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12. How do I set-up a class mailing list?
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The Automated Class Mailing Lists webpage has information regarding this topic.
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13. What if I want to use an overhead or a VCR in another building?
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The Information and Educational Technology department has a web page for Instructional Support, which includes this information plus much more.
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14. How do I set my screen saver to include a password on my MS Windows OS computer?
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Click on the Start button, then go to Control Panel and double-click on the "Display" icon. Click the "Screen Saver" tab at the top. Where it has the drop-down list of different screen savers, choose one. Check the box to password protect the screen saver and set the number of minutes the computer will wait before starting the screen saver. Click the "OK" button.Now, once your screen saver kicks in, you will need to enter your logged in username and password to get back into the system. This way, no one can get onto your computer without you letting them.
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Administrative FAQ's
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1. What is our current purchasing process in the department?
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Our current purchasing process in the department stands as follows:
- We would like to label received packages by PI lab name not individual names and have a primary contact for package pick up.
- From 9-noon daily we will place all orders received with correct catalog information. All correct purchase requests will be processed within 24 hours of receipt.
- Submit the purchase order request form with accurate catalog information, signed by the PI, and submitted directly to Room 370 "purchasing box" in triplicate. (Forms available on the web or hard copy) We will return to the end user any orders that do not have correct information for ordering as incomplete information sometimes takes up to 30 minutes to clarify one order.
- Once the purchase is in the system, we will give the lab back a copy with the purchase date and PO number to confirm your order was placed.
- We have a requirement to have the packing slips marked as received and legibly signed and dated.
- We can establish your ability to order directly from VWR and we will be coordinating a lunch time training for you or your lab delegates.
- We will post and distribute websites and catalogs for UC preferred vendors that offer free shipping, same day service (if order is placed before 11:00 a.m. for most items), etc. to help you give us valid catalog numbers such as Viking. (www.viking.com) Viking is basically like any other order site. The pull-down menus are very easy to search for items. A Viking catalog is also on the shelf in 370. The university is also forming a similar agreement with Office Max.
- We will give you the UC Dell Premier customer information to get accurate computer quotes and an online link for less confusion when ordering computers.IT Support
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2. When do I have to get a purchase order into the office to get processed on time?
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Purchase orders are processed each morning before noon. Please contact the Entomology Office at 752-1395 or go to room 367 Briggs.
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3. When do I have to get timesheets into the office to get processed on time?
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Monthly timesheets - approximately the 15th of each month. Look on the departmental calendar for exact dates. Signatures in ink required. Place the signed timesheets in the basket at the back of the Business office.
Bi-weekly timesheets every two weeks. Look on the departmental calendar for exact dates. Signatures in ink required. Place the signed timesheets in the basket at the back of the Business office.
Please contact Susan Padgett in 396A Briggs for further information.
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4. When do I get paid?
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Monthly employees receive their checks on the 1st of each month (if the 1st falls on a Saturday or Sunday, the pay date is the Friday before.
Bi-weekly pay dates are approximately 1-1/2 weeks after the pay period ends. See the departmental calendar for exact dates.
For general questions contact Susan Padgett in 396A Briggs (or the person who processes your personnel paperwork) in the department office.
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5. Who is doing what for the department these days?
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6. What are the business office hours? Where is it located?
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The office hours are Monday-Friday 8 a.m. to 5 p.m., closed 12-1 for lunch.
The business office is located in 367 Briggs.
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7. Where do I pick up reimbursement checks?
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You can pick up reimbursement checks in the Business Office from Susan Ragsdale.
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8. How long does it take to get travel or entertainment reimbursement?
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Expect 3-4 weeks for travel or entertainment reimbursement. Contact Susan Ragsdale in the Business Office for more information.
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9. I want to know if this item has been budgeted for. Where can I find out?
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Contact your Account Manager in the department office.
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10. Where do I get needed forms?
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A wide variety of forms are available on the web at the Entomology Administrative Forms page. Please check here before going into the Business Office. Most forms are available in PDF and Microsoft Word or Excel format.
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11. How do I get copies made?
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Each lab has their own copy card. The business office also has an admin card. For
large print jobs, use Reprographics at 752-0867 or http://reprographics.ucdavis.edu.
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12. Where do I get the needed forms for Quick Copy?
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See Susan Ragsdale in the Business Office for these forms.
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13. How can I obtain a purchase order?
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Purchase orders are best and most easily obtained by visiting our Entomology Purchasing Forms page. Please check here first before coming to the Entomology Business Office.
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14. How do I get a library card and e-mail for a visiting faculty/lecturer/without salary appointment?
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If your visiting faculty has an actual "appointment" he/she will be required to complete personnel forms which allows him/her to be entered into the Campus PPS system. From this system, Shields Library will be able to "see" their appointment and will process a library card for them upon their request. If the visitor does not have an actual "appointment," Shields Library will not assign a library card.
Another form for visitors can be completed and signed by the PI and Management Services Officer for IT-CAP to assign an email account.
Please contact the Business Office if you have any further questions.
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15. I am a seminar speaker. How do I get a travel form for seminar speakers? Where do I send it?
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Travel worksheet forms for seminar speakers can be obtained online by visiting our Entomology Travel and Entertainment Forms page.
A signature is required, then mail to:
Susan Ragsdale
UC Davis
Entomology
One Shields Avenue
367 Briggs Hall
Davis, CA 95616-8679
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16. Where can I obtain a Reimbursement for Entertainment event form?
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Reimbursement for Entertainment event forms can be obtained online by visiting our Entomology Travel and Entertainment Forms page.
A signature is required, then mail to:
Susan Ragsdale
UC Davis
Entomology
One Shields Avenue
367 Briggs Hall
Davis, CA 95616-8679
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17. I would like to apply for a Teaching Assistant position with the Entomology Department. Is there an online form I can obtain?
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Yes. You can download the form off of our Entomology Graduate Student webpage. It is a PDF file, so must must have Adobe Acrobat to view it.
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18. How do I check out a key?
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Get authorization card from Susan Padgett in the Business Office and have it signed by P.I. or other authorized person in your lab. The cost is $10/key.
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19. How do I coordinate a foreign visitor?
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If your visitor requires documents from UC Davis for visiting purposes, the department will prepare necessary forms obtained from Services for International Students & Scholars (SISS). Please stop by the Entomology office for further information.
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20. How do I reserve a classroom or conference room?
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You can view the current classroom and conference room availability on the Entomology Calendar Web page. Contact Nancy Dullum for questions in placing a request or to obtain a password.
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21. How do I advise someone requesting a Courtesy Appointment?
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Faculty interested in a Courtesy Appointment in Entomology should submit a
letter to the Chair requesting consideration and the reason for the affiliation with
the department along with a Curriculum Vitae and Biography form which you can obtain from the Entomology Instructional Forms page. Courtesy appointments in the department are usually two years or less,
voted on by the Entomology faculty, and are appointed as a ___ in AES without
salary. Contact Pat Hunter in the department office for more information.
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22. How do I apply for PELP?
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Students may download the form for requesting a PELP.
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23. How do I apply for the Graduate Student and Postdoctoral Extramural Grant and Fellowship
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You may download the form for the Graduate Student and Postdoctoral Extramural Grant and Fellowship Application Procedure.
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24. What are the guidelines for taking extended off-campus research leaves?
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Please review the "Guidelines for approval of extended off-campus research leaves" and the
Leave Chart
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25. What do I do if I injure myself at work?
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Please review the "Directions for Completing the
Employers’ Report of Occupational Injury and Illness
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Click here for the Report Form.
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